Polling agent management system for Kenyan campaigns
A campaign needs one agent at every polling station, briefed, in place on time and able to report back. VotePulse manages the whole agent operation, from the agent list to the result form.
Runs in: Campaign Manager Portal and GroundForce · See it alongside every module →
Why agent operations fail
Kenya had more than 46,000 polling stations in 2022. Even an MCA campaign may need dozens of agents, and a governor’s campaign thousands. Campaigns recruit them late, brief them badly and lose contact with them on the day.
The law adds deadlines: agents must be notified to presiding officers ahead of the close of poll, and a party may have only one agent per station. Missing paperwork means an agent turned away at the door.
What Polling agent management does
-
Agent database
Every agent with phone, role, station and status, with Kenyan phone numbers checked and normalised.
-
Station assignment
Assign agents to polling stations in your race, one by one or with a bulk station upload.
-
SMS login
Each agent gets an agent number and PIN by SMS with a link to install GroundForce.
-
Custom roles
Polling agent, counting agent, ward supervisor — define the roles your operation uses.
-
Check-in
Agents check in from their station with GPS, and HQ sees who has arrived.
-
Incidents with evidence
Agents report incidents with photos.
-
Messaging
Direct messages, area groups and HQ broadcasts, with SMS fallback.
-
Results from every station
Agents submit results with a photo of the polling-station declaration form.
-
Training
Role-based training chapters for agents and supervisors.
How it works
-
Recruit
Add agents and assign them to polling stations in your race.
-
Onboard
Agents get their login by SMS, install GroundForce and complete training.
-
Prepare the paperwork
Use the agent list to prepare appointment letters ahead of the legal deadline.
-
Deploy
On election day agents check in, report and submit results from their stations.
What it does not do
We would rather you know the limits before you buy than discover them in the middle of a campaign.
- VotePulse does not appoint agents or submit notifications to the IEBC. The candidate or party does that.
- Agent coverage depends on the people you recruit; the system shows gaps but cannot fill them.
Who uses it
- Chief agents
- The whole agent operation in one system.
- Parties
- Agent networks across many races.
- MCA to presidential campaigns
- Scaled from one ward to every station in the country.
Software, or software with our team
Polling agent management is included in VotePulse plans, priced by the office you are contesting — see plans and prices. If you would rather have our team set it up and run it with you, our polling-agent operations consultancy is quoted separately.
Frequently asked questions
How many polling agents does a campaign need?
One for each polling station in the area being contested, plus supervisors. The count per ward and constituency is on our county pages, from the IEBC’s 2022 register.
Which result form does each agent receive?
The polling-station declaration forms are 34A (President), 35A (Member of the National Assembly), 36A (Member of County Assembly), 37A (Governor), 38A (Senator) and 39A (County Woman Representative).
Can a party have more than one agent at a station?
Under the Elections Act a party may appoint one agent for its candidates at each polling station. See our polling agent guide for the legal details.
Related modules and guides
- Election-day operations →Run election day from one war room: agent check-ins, incidents, HQ broadcasts, battleground maps, alerts and an internal results tally.
- Results monitoring →Agents photograph result forms; VotePulse reads them, checks the arithmetic, routes doubtful forms to a person and builds your internal tally.
- Election risk center →See which polling stations risk going uncovered on election day, from real signals: agent assignment and reported incidents. Not a violence prediction.
- GroundForce field app →GroundForce is the VotePulse field app: offline field reports, GPS check-ins, photo evidence and custom forms on any phone, synced to campaign HQ.
- Polling agent guide →Who appoints agents, deadlines and result forms.
- Polling agent calculator →How many agents your race needs.
VotePulse is an independent campaign technology and consultancy platform. It is not the IEBC and does not declare official election results.