Election-day operations and war room
Election day is the one day a campaign cannot improvise. VotePulse gives HQ a war room that shows which agents have checked in, what is being reported from polling stations, and the internal tally as results forms come in.
Runs in: Campaign Manager Portal and GroundForce · See it alongside every module →
What goes wrong on election day
On election day the phones never stop. Agents cannot find their stations, someone reports a problem that nobody logs, and by evening HQ has a pile of photos of result forms and no reliable total.
The fix is preparation and one system: agents assigned and trained in advance, one channel for incidents, one broadcast channel from HQ, and a structured way to collect and check results.
What Election-day operations does
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War room
Battleground maps of your race on real county boundaries, with the election phase and countdown.
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Agent check-in
Agents check in from their station with GPS; HQ sees who has arrived.
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Incident reporting
Agents report incidents with photo evidence from the station.
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HQ broadcast
Send instructions to every agent at once, with an SMS copy for agents who are offline.
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Alerts
Important events reach the right people by email, SMS or WhatsApp.
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Results submission
Agents submit polling-station results with a photo of the result form.
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Internal tally
Results are checked and tallied by county, constituency, ward and polling station.
How it works
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Before: assign and train
Assign agents to stations and train them in the Training Centre.
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Morning: check in
Agents check in at their stations. HQ follows up on missing agents.
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During voting: report
Incidents come in with evidence and are visible in the war room.
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After counting: results
Agents submit results and form photos. HQ reviews them into the internal tally.
What it does not do
We would rather you know the limits before you buy than discover them in the middle of a campaign.
- Your internal tally is for your campaign. Only the IEBC declares official results.
- Result-form submission opens one week before election day, so test data cannot leak into the live tally.
Who uses it
- Chief agents
- Every agent’s status in one place.
- War-room teams
- Incidents and results as they arrive.
- Candidates
- An evidence-based picture of the count.
Software, or software with our team
Election-day operations is included in VotePulse plans, priced by the office you are contesting — see plans and prices. If you would rather have our team set it up and run it with you, our election-day operations consultancy is quoted separately.
Frequently asked questions
What is an election war room?
It is the campaign’s operations centre on election day: the team that tracks agents, handles incidents and follows results as they come in from polling stations.
Does VotePulse show official results?
No. VotePulse builds an internal tally from your agents’ result forms. Official results are declared only by the IEBC.
What if agents lose internet on election day?
GroundForce queues reports and syncs when the phone reconnects, and HQ broadcasts are also sent by SMS.
Related modules and guides
- Polling agent management →Recruit, assign, train and coordinate polling agents: agent database, station assignment, SMS logins, check-in, incidents and results from every station.
- Results monitoring →Agents photograph result forms; VotePulse reads them, checks the arithmetic, routes doubtful forms to a person and builds your internal tally.
- Election risk center →See which polling stations risk going uncovered on election day, from real signals: agent assignment and reported incidents. Not a violence prediction.
- Command Center →One screen for the campaign manager: AI daily brief, readiness score, live field map, calendar, finance and alerts, down to every ward in your race.
- Polling agent guide →Agents, the 48-hour rule and result forms.
- Campaign planning timeline →What to prepare, month by month, before election day.
VotePulse is an independent campaign technology and consultancy platform. It is not the IEBC and does not declare official election results.